Volunteer Background Check
About Visiting HHSC
All visitors will now be required to present a valid photo ID or SafeVisitor generated badge to gain access to all Hamilton Heights Schools.
Visitors are classified into two groups: Volunteer/Visitors and Temporary Visitors/Guests. You may or may not need to complete a formal background check depending on which group fits your situation.
Read more below to learn the differences between these two groups and what you'll need to do before you can visit our schools.
Visitor Categories & Requirements
Volunteers & Visitors
Volunteer/Visitors include the following types of guests:
- Lunch guests
- Classroom parties
- Volunteers
- Field trip chaperones
If you do not fall into one of these categories above, please contact your potential supervisor or school to make sure you are completing the correct background check for your position.
If you do meet these requirements, you must complete the required background check. The background check is a Level I National Screen that includes SSN and address verification, and checks against the following: National Criminal Database, National Sex Offender Registry, County Criminal Search, and Indiana Participating. This background check also includes the Arrest Alert program, which will notify HHSC of all arrests for active visitors.
You will be charged $25.00, payable by credit card, for this background check which will be valid for 2 years from approval date.
Please note - this process could take 3 to 6 business days. Please plan accordingly. You will receive an email notification from “info@safevisitorsolutions.com.”
Temporary Visitors & Guests
Temporary Visitors/Guests are guests that meet the following criteria:
- Classroom Guest Speakers
- Parent/Teacher Conferences/Case Conferences
- Classroom/School Special Events (Grandparent’s Day/Veteran’s Day Program/etc.)
- School Programs
- Visiting a school office area or dropping off items at the school
This group of visitors will not require a formal background check, but you will need to follow regular school check-in procedures.
Things to Note
These are some things you may want to consider and remember:
- HHSC staff members will not need to complete this additional background check to visit district schools, as they have already completed an advanced criminal background check for employment.
- All approved visitors will have a picture taken at each visit and receive a badge that must be visibly worn at all times.
- All visitors must return to the main office and check-out at the front desk.
Thank you for your support in keeping our schools safe!
*Please understand that if you have lived outside of Hamilton County or the state of Indiana, there may be additional costs associated with the background request.
**The volunteer application form may not display properly with certain versions of Internet Explorer. Firefox is recommended to users who experience any issues with Internet Explorer.
Denying Background Checks
Hamilton Heights School Corporation reserves the right to deny background checks that may include any of the following:
- Felony convictions for violent crime
- Felony convictions in the past six (6) years
- Misdemeanor convictions in the past three (3) years
- Sexual offenses
- Crimes against children
- Pending charges
- Open warrants of any type
- Non-disclosure of any of the above
A status determination appeal may be filed with the Superintendent of Schools. The Superintendent will appoint a committee consisting of two (2) principals and a Board member. This committee will examine the report and the initial determination and make a final recommendation to the Superintendent concerning the volunteer's status. Please contact Dr. Derek Arrowood via email to request an appeal.